Student & Parent Information

Leaving School Grounds

Students are not permitted to leave the school grounds – even with the intention of returning during the school day, unless accompanied by a parent/guardian or prior approval has been obtained from the VCE Co-ordinators or Principals.  Students are reminded that they need to bring to school written approval from parents or guardians otherwise parents/guardians may be contacted to determine the authenticity of this request.

Probationary Enrolment Program/Close Monitoring Program

After monitoring students’ progress throughout Year 10, some may be given permission to begin VCE on a probationary basis.  This means that at the beginning of Year 11, the student will be monitored for 8 weeks via weekly reports from class teachers.  It will decided whether the student is coping with the demands of VCE – resulting in either continuing without monitoring, staying on the program, returning to the Year 10 study or finding alternative scholastic/work arrangements.

The progress of some students in VCE will be closely monitored throughout the school year.

Students Driving Private Cars

The Government of Victoria does not allow students to transport other students in a private car when travelling to and from any school program or activity.

For the protection and safety of all, this means that:

  • You do not drive other students to and from school without parental permission
  • You drive your car only to come to school and go home from school
  • You do not leave the school grounds at any time during the school day to attend to or sit in your car

Students’ cars must be parked in the Basketball Stadium car park only, not William Street or Melba Avenue car park.  Students must provide vehicle registration details of the car that they drive to the VCE Office.  Cars are parked at the owner’s own risk.

Special Provision

Learning Outcomes may only be submitted after the END of UNIT DATE if a student has been granted SPECIAL PROVISION.  Application must be made directly to the Head of Senior School after consultation between the class teacher and student.

Students who experienced considerable hardship during the year which has prevented them from:

  • Handing in School Assessed Tasks on time
  • Achieving their best result

Students may be eligible for Special Provision if they have been greatly effected by illness or factors relating to personal life.  This is granted at the school’s discretion.

Absence from school for prolonged periods is not in itself a ground for Special Provision; there must be valid reasons for prolonged absences.

Derived Exam Score: Two weeks prior, during or one week after VCAA examinations, students whose performance may have been affected by illness, accident or personal hardship may apply for a Derived Exam Score or estimate based on other assessments achieved during the year.

Chronic Circumstances Application: Provided through VTAC

Unsupervised Excursions

If it is necessary for a student to participate in an unsupervised excursion during school time, all details regarding the excursion must be provided to the Year Level Co-ordinator by completion of an unsupervised excursion form available from the Co-ordinator or the subject teacher.

Permission for the excursion to proceed will only be given when all of the necessary information has been submitted.

Use of VCE Locker Rooms and Study Hall

The Study Hall is to be used for study during class times.  Students using the Study Hall must respect the rights of others using the room and all should work together to maintain a quiet study environment.

Early Leaving

VCE students who do not have a class during the last periods of the day will be permitted to leave the school to return home to study.  Any student leaving the school during the school day must sign out in the VCE Co-ordinator’s Office.  All students must attend their morning Home Group assembly.


VCE students will be required to wear full school uniform at all times.  A blue VCE monogrammed polo shirt, windcheater or jumper is available as an alternative to the regular uniform.  A plain blue windcheater or jumper is not acceptable.

Meeting Deadlines

a) Submission of tasks which prepare students for the achievement of the Learning Outcomes should be according to submission dates set by the class teacher.

b) Completion of School Assessed Coursework Tasks for Assessment of Performance in Years 11 and 12 is completed, in part, in the classroom.  Teachers will notify students when ‘test’ times will be conducted.  Students must attend class and complete the tasks in order to receive the graded assessment.


Students are required to submit work which is their own and on which they have not received undue assistance.  To avoid authentication problems students should regularly submit work to the teacher – work in progress – so that the teacher develops a knowledge of the student’s capabilities.

Regular attendance in class generally and specifically, at testing times, is clearly required if graded assessments are to be given (A+ – UG).  At Year 12 assessment of tasks under extended periods in the classroom is the basis upon which students acquire their school assessed grades which are then reported to the VCAA.


Examinations, whether internally assessed at Year 11 or externally assessed at Year 12, are conducted at school in the School Hall and VCE Study Hall.  Students are required to observe the accepted exam etiquette including:

  • wearing of correct school uniform
  • at Year 11, to remain in the exam room until the exam completion time

Study Skills

We encourage the use of the Student Planner to help in student’s organisation.  Study involves not only the completion of set work, but also revision of past material by maintaining summaries of information and notes made in class and improvement of skills e.g. practising essay writing techniques.  Students are expected to average 15 hours homework per week.  Assistance with study timetables is available from the Year Level Co-ordinators and the Careers Teacher.  A Comprehensive Study Skills Program is made available to both Years 11 and 12. Teachers also provide an After-class Tutorial Program to assist students in their learning, which is conducted throughout the year and by means of staff and student mutual arrangement.

Monitoring of student progress

Student progress is monitored regularly.  The monitoring process includes:

(a)  Interim Reports

  • Towards the half way mark of each semester
  • Teacher/student/parent requested
  • Indicates current progress
  • Can be issued at any time

(b)   VCE Reporting

  • Studies are assessed according to VCAA regulations
  • Year 11 students will receive internal school reports once in each semester and Year 12 students in Semester 1
  • Year 12 students will also receive an official VCE Statement of Results in December

(c)   Parent/Teacher /Student Interviews.

(d)  Student Contracts – Voluntary agreements between students, parents and teachers where students who are having work difficulties/attendance problems can be monitored.

(e)  Catch-up sessions are conducted every lunchtime for students at risk.

(f)  The Co-ordinators send letters home to students and parents at the end of each semester reports, indicating if there are any problems in meeting the VCE requirements.

(g) Telephone contact – parents are welcome to ring with any queries/concerns.